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Creating a Budget

This feature is available in Ultimate edition only.



Creating a budget is a two-step proccess. Follow the steps in this article to learn how to create a new budget, and then allocate the budget to project segments.

You can create multiple budgets at any given level in your project tree. You can budget by different time periods, specify allocations along different dimensions, define multiple draft versions, or scenarios with different budget amounts. 

Step 1. Define the Budget Terms

The first step is to define the basic terms of the budget.

  1. Click Portfolio > Planning > Budgets.

  2. Click Create New Budget

  3. In the Create New Budget dialog box, provide the following details:

  • Name for the budget.

  • Begin Date and Duration (in days, weeks, or months).

  • You can allocate budgets wither by Projects or Strategic themes. Select the appropriate option: Projects or Strategic Themes, and then click Next.

  • (Optional) To narrow the budget to a specific subset of projects, select an option from the Limit to Projects in Program drop-down list.

  1. Specify whether you want to define your budget either by Points or by Swag.

  2. Enter an amount in the Total Budget Value field (in terms of Estimate units, Percentage, or Currency).
    If you select Currency, also select a Symbol and specify your average blended rate to convert Estimate into your currency.

  3. Click Save.

Step 2. Allocate the Budget to Project Segments

Follow these steps to allocate budget to your project segments:

  1. Click Portfolio > Planning > Budgets.

  2. Click View  to view the required budget.

  3. For each budget segment row, enter the amount in the Budget Amount field, and then click Save.

  4. The "None" Budget Segment

It is possible that you may see a segment name, None in your Budget. Items will show up in the None row if:

- they do not have a parent Portfolio Item and its Strategic Theme assigned
- they do have a parent Portfolio Item assigned, but the Portfolio Item itself, or the Strategic Theme assigned to that Portfolio Item is out of scope for the Budget

The most likely scenarios of the second option are:
- the Backlog Item had been assigned to a Portfolio Item in different Planning Level. It was then moved to the Budget's Planning Level. This leaves the parent Portfolio Item assigned (and its Strategic Theme) but they are not necessarily accessible to the Budget 
- The Portfolio Item was moved in from another Planning Level.  Its assigned Strategic Theme may not be visible to the Budget if it moved in from a sibling or child Planning Level.