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Sprint/Iteration Scheduling

Last modified 09:21, 20 Nov 2014

Overview

Sprint Scheduling is the first step in the sprint planning process. It allows the team to select the backlog that will be delivered within each sprint.

Defining a Sprint/Iteration Schedule

To schedule work into a sprint/iteration, a sprint/iteration schedule must be defined (or created) in one of the following ways:

Method 1

  1. Go to Sprint Planning > Sprint Scheduling.

  2. Click the Add Sprint button.

  3. In the Sprint window, enter the required information, and then click OK.

Method 2

  1. Use the Project Navigator to select a project.

  2. Go to Administration > Projects, and then click on the Sprint Schedules tab.

  3. Click the Add Sprint Schedule button.

  4. In the pop-up window, enter the required information, and then click OK.

Sharing Sprint/Iteration Schedules

If you use the same sprint schedule for a segment of the project tree, you view a report by sprint for a higher level scope and roll up all data from lower level descendant scopes. When sprint schedules are shared between projects, the same sprints are used for each of the projects.The new scope creation process allows the scope to be designated as having either a shared or independent sprint schedule.

To define or modify sprint schedules, both your Admin Privileges role and Project Role must to set to "Project Admin" or higher. See Sprint/Iteration Schedules are not Editable to learn how.

Managing Backlog in Sprint/Iteration Schedules

Adding a backlog item to a Schedule

Sprint Scheduling is typically done at the lowest level of the project tree, but can be done at multiple levels within the hierarchy if needed.

  1. Go to Sprint Planning > Sprint Scheduling.

  2. Select an item in the unassigned Backlog grid (at the bottom of the page), and then drag it into the appropriate sprint container at the top of the page. To schedule multiple items, select the checkbox next to each item, and then click the Move to Sprint button.

Expand any sprint container to view the list of backlog within it. After an item has been scheduled, it is removed from the Backlog list at the bottom of the page.

Reassigning Backlog Items

To move a backlog item to another sprint:

  1. Expand the sprint container to see the list of scheduled backlog items.

  2. Select a backlog item, and then drag it to a new sprint container.

Unscheduling Backlog Items

To remove a backlog item from a sprint/iteration:

  1. Expand the sprint container to see the list of scheduled backlog items.

  2. Click on the backlog item and drag it out of its container, and then release it anywhere in the highlighted outer container.

Using History as a Guide

Use the team's prior velocity as a guide to determining how much to schedule within upcoming sprints. A consistent sprint length and team makeup provide for a reliable velocity that can be very effective in scheduling the future sprints. Use the Velocity Trend report to see historical velocity. Scroll back through the sprint schedule to view details of prior sprints.

Schedule aberrations, such as large holiday periods, changing team sizes or a different sprint length should be discussed and taken into account during the sprint scheduling process.

Assigning Sprint/Iteration Schedules to Projects

You can assign (or change) a sprint/iteration schedule on a project if:

  • No workitems are assigned to a sprint/iteration in the assigned schedule

  • Your project role is "Project Admin".

If this criteria is met, follow these steps:

  1. Go to Administration > Projects.

  2. Double click on the Sprint Schedule column header in the grid.

  3. Click on the magnifying glass to search, and then select a schedule. The sprint schedule name displays.

  4. Click Apply in the grid to save your changes.

Sprint/Iteration States

The state progression for sprints is as follows:

Future

New sprints are created in a Future state. These sprints are available for planning. Only items in active sprints are displayed on team members' My Home pages.

When a sprint/iteration is in the Future state, the Activate action appears in the sprint 's summary section on the Release Assignment page. You can activate any sprint by clicking on Activate.

Active

sprints that are currently active display the Close action as the next step. Close a completed sprint to prevent changes. Closed sprints are still available for reporting purposes.

Closed

When a sprint/iteration is Closed, the Reopen action appears to allow you to open the sprint again to make any adjustments as needed.

Additional Options on this Page

Customizing the Grid View

Refer to Using the Grid to learn how you can customize the way you view data in the grid.

Exporting Grid Data to Excel

Click on the wrench icon  in the top corner of the grid, and then and select Export (.xls). Refer to Export for more details.

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