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Active Members Trend Report

This feature is available in Enterprise and Ultimate editions.

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Overview

The Active Members Trend report shows the number of active (licensed) members using the system during a specific period of time (days, weeks, or months).

Use this report to predict future licensing needs.

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Accessing This Report

On the main menu:

  • Reports > Active Members Trend (in the Member/Team Reports section)

  • Administration > Members > Active Members Trend (next to Reports option)

Prerequisites

  • This report is only available to members with an Admin Privileges role of Member Admin or System Admin.

  • All VersionOne trend reports require at least two data points. If not enough data is available, the report may be blank.  Depending on the duration you select in the filters, at least one complete period of data must be available to draw a trend line. When selecting days, this means that the minimum duration is actually 2 days, which will include 2 data points.

  • Your Show Weekend report settings may affect how much data is selected.  For example, if you choose two days as duration and one day is a Saturday or Sunday, and you have elected to not Show Weekends, then you may not have sufficient data to show a trend.

Report Filters/Parameters

  • Start Date: The first date the report begins calculating data.
    • For project-based reports, the default start date is the project start date.

    • For sprint/iteration-based reports, the default start date is the sprint/iteration start date.

    • For member-based reports, the default start date is 13 weeks prior to the current date.

    • If the start date is set to the current date or later, no data displays.

  • Duration: The number of days, weeks, or months to display.

    • For project-based reports, the default duration is the number of weeks from
      the project's start date to today.

    • For sprint/iteration-based reports, the default duration is the number of days in the
      sprint/iteration.

    • For member-based reports, the default duration is 13 weeks.

    • The report ends at the current date, so if the selected start date and duration
      extend past the current date, no data displays after the current date.

  • Member Group: Shows data for active members in the the selected member group only. When a member is added or removed, both the current and historical values change.

Technical details

  • The current value of the number of active logins should match the value on the Support Center > About page.

  • To see which users are consuming a license, you can customize the Members grid to show the last time they logged in and if they are using a license. Go to the Administration menu, and then select Members. Click on the wrench icon, select Customize the grid, then select the "Uses a License" and "Last Access" check boxes.