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Working with Community Topics

This feature is available in all editions.

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Overview

Topics are interest-specific articles that document on how your organization implements Agile using Lifecycle.

Topics are nested within Communities and contain agreements, best practices, and other documents that promote the evolution your Agile practice.  Any member with access to your Lifecycle instance can contribute new topics and manage existing topics in an open, collaborative platform.

Looking for a specific topic? Type your search terms in the Quick Search box at the top of any page to find matching topics.

Accessing Topics

There are two ways to access topics:

  • Click the Collaboration icon in the top right corner of the main menu, and then select a community in the left menu.

  • From any page, click the Topics icon to view pinned topics.

Viewing a Topic

  1. Click on the Collaboration button in the main menu.

  2. Select community. The topics display in the right pane.

  3. Click on a topic card to expand the content. From here, you can add a conversation.

Searching for a Topic

Looking for a specific topic? Type your search terms in the Quick Search box at the top of any page. The list of matching topics displays in the drop-down list. To view details, select a topic in the list.

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Creating a New Topic

  1. Click on the Collaboration button in the main menu.

  2. Select a community, and then click the New Topic button.

  3. Enter your topic Title and Description in the appropriate fields, and then click Create.

    • To add a link, click on the Insert/Edit Link icon in the toolbar, enter link information, and then click OK. Note that the maximum file size is 4 MB.

    • To attach a file, click the Add Attachment button, and then follow the prompts to upload the file from your computer.

  4. Click Create.
    CommunitiesTopicNew.png

Editing a Topic

  1. Click on the Collaboration button in the main menu.

  2. Select a community, and then click on a topic title.

    • Click once in the title field to change the title.

    • Click once in the description field to edit the description.

  3. Click Save.
    CommunitiesTopicEdit.png

Adding Links/Attachments to a Topic

  1. Click on the Collaboration button in the main menu.

  2. Select a name from the Communities list, and then click on a topic title.

  3. Click once in the description field:

    • To add a link, click on the Insert/Edit Link icon in the toolbar, enter link information, and then click OK. Note that the maximum file size is 4 MB.

    • To attach a file, click the Add Attachment button, and then follow the prompts to upload the file from your computer.

  4. Click Save.
    CommunitiesTopicNew.png

Deleting a Topic

  1. In the main menu, click on the Collaboration button.

  2. Select a community name, select a topic, and then click the Delete button.
    CommunitiesDeleteTopic.png

Adding a Conversation to a Topic

Type your reply in the Conversations field, and then click Share.

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Mentioning Assets and Members in a Topic

You can mention people and assets in a conversation thread. "Mentioning" associates the conversation with the person/asset, and:

  • sends notifications by email when activity occurs (if enabled)

  • displays details on the My Inbox page

  • displays the conversation thread in the topic's activity stream

  • allows you to view asset details directly from within the conversation thread

To mention an asset/person in a conversation:

  1. Type the first three characters of the name in the mention field. As you type, the matching items display.

  2. Select the item, and then click Share.
    CommunitiesMention.png

View a Topic's Activity Stream

If you want to view the conversation history, click on the Activity Stream icon. Here, you will see the name of the members who updated to topic along when details about what changed.

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Pinning Topics

Many pages in the application also have the quick topic reference link (next to the Collaboration button). You can pin relevant topic for each one of the pages to ensure that all users see topic related to that page. For example, the topic on User Story Estimation may be pinned to the Backlog page.

Pinning allows you to save topics of interest to any page in Lifecycle. Similar to bookmarking, you can "pin" topics related to a process so Lifecycle members can quickly access them without leaving the page. For example, you can pin the Portfolio Item Estimation topic to the Portfolio Items page so members can quickly access it.

If a topic has been pinned to a page, the Topics icon illuminates to let you know that topics are available for you to view.

Viewing Pinned Topics on a Page

  1. On any page, click on the Topics button on the main menu. The Communities Tray expands.

  2. Click on a topic to read the entire topic.
    CommunitiesPins.png

Pinning/Unpinning a Topic on a Page

  1. On any page, click on the Topics button on the main menu. The Communities Tray expands.

  2. Click Manage pins to display the list of topics that have been created.
    CommunitiesPinsManage.png

  3. For each topic you want to pin/unpin, click on the thumbtack icon, and then click Done.

    • The topics that are currently pinned to the page are highlighted in white.

    • The topics that are not pinned are highlighted in grey.

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Pinning and Viewing Topics in a TeamRoom

  1. From the main menu, select Sprint Tracking > TeamRooms.

  2. Click on Topics button to view the Topics panel.

  3. Click Manage Pins to display the list of topics that have been created.

  4. For each topic you want to pin/unpin in the TeamRoom, click on the thumbtack icon, and then click Done.

    • The topics that are currently pinned to the page are highlighted in white.

    • The topics that are not pinned are highlighted in grey.

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