Skip to main content
System StatusContact Support
VersionOne Community

Getting Started for Lifecycle Administrators

Overview

To get your out-of-the-box Lifecycle instance up-and-going fast, only a few things are needed to start planning and tracking your agile project.  This guide gives you the essentials.

It's generally a good idea to focus on minimalism first to help teams get up and going on what's most important. At first, consider disabling features and limiting the number of fields being used. As the teams mature and discover they need more, you can add in more features and/or complexity as the needs arise.

Step 1. Create a Project in the Project Tree

In Lifecycle, the terms "Project" and "Release" are used interchangeably.

The first thing you need to do, is create a new project in the Project Tree. A project is an asset that allows you to capture a backlog of stories, defects, and other workitems and can represent a product or release.

This feature is available in Catalyst, Enterprise, and Ultimate editions.

editions-ceu.png

To create a project, your project role must be set to Project Administrator or higher.

In Lifecycle, the terms "Project" and "Release" are used interchangeably.

Steps

  1. Select Admin > Projects & Fields Admin > Projects.

  2. Expand the System (All Projects) project. The "System (All Projects)" project sits at the top level of the project tree and was automatically created when Lifecycle was set up. We recommend that you create all of your projects/child projects underneath it to retain the flexibility to scale the project tree in the future. To learn more, see Understanding System (All Projects).

  3. Click on the Add Child Project button next to the parent project under which you want to create the new project.

  4. Enter the project details as appropriate. Refer to the Project Fields table for descriptions.

The Title and Begin Date fields are the only required fields.

Project Fields

Field

Action

Description

Title

Type the name of the project.

The name of the project/release as it displays in the Project Tree.

Parent Project

This field is pre-populated with the name of the parent project. Click on the name to view additional details.

The the name of the project that is one level higher in the Project Tree hierarchy.

Iteration Schedule

Click on the magnifying glass to assign an Iteration Schedule to the project.

The Iteration Schedule assigned to the project. See Iteration Scheduling.

Planning Level

Select one of the following:

Enterprise

Portfolio

Value Stream

Release Train

Program Increment

 

Indicates how the specific node is being used in the Project Hierarchy.  The values for the drop-down are specified in the Administration section on the Global tab under List Types

When this attribute is set on a Project, any new child project will automatically be assigned the next value from the list.  This behavior is identical to how Portfolio Item types are assigned.  Additionally, the label on the Add button in Release Planning is automatically set to show the next value in the list; so instead of always seeing "Add Project", you may see something like "Add Release", or "Add Program Increment".  The Planning Level attribute is visible on Project hovers and is available on Project Grids as a column or a filter.  The Project Timeline can be filtered on this attribute as well.

Description

Type a narrative description of the project.

This is a free-form WYSIWYG field that allows you to add expanded details about the project.

Budget

Type in the budget amount.

The allocated budget amount for the project/release.

Begin Date

The date the project begins.

The date the project begins. This field is required.

End Date

The date the project ends.

The date the project ends. This field is optional (see note below).

Status

Select the status of the project.

Indicates the status of the project. See List values for information on how to define status levels.

Owner

Type the first three characters of the project owner's name.

The person to contact if you have questions.

Target Swag

Type in the Swag amount.

The amount of Swag you expect to be delivered in the project.  Useful when planning (see note below).

Target Estimate Points

Type in the Target Estimate amount.

The amount of Estimate you expect to be delivered in the Project. Useful when planning (see note below).

Test Suite

Select a TestSuite from the drop-down list.

The TestSuite assigned to the project.

Pipelines

Select a Pipeline from the drop-down list.

Pipelines assigned to the project.

Reference

Type any additional project information.

Free form short text field for information about the project.  Sometimes this is used to capture an external reference number for the project.

If using Release Capacity Planning, enter values in the Target Swag, Target Estimate values and/or End Date fields.

Step 2. Create and Assign a Sprint/Iteration Schedule

Next, you need to create and assign a Sprint/Iteration Schedule to the project. A Sprint Schedule is basically a sprint calendar that aligns a collection of sprints/iterations following the same duration (e.g., two weeks).

This feature is available in Catalyst, Enterprise, and Ultimate editions.

editions-ceu.png

Overview

Follow these steps to create a new sprint/iteration schedule.

Steps

  1. Select Admin > Projects & Fields Admin > Projects > Sprint Schedules (Iteration Schedules).

  2. Click the Add Iteration Schedule button.

  3. Enter the details in the appropriate fields, and then click Save.

Step 3. Add a Team Member to the Project

Now, you can begin adding members to the project. This grants them access to the project and its backlog.

Assigning a member to a project grants them access to the project and allows them to see all of their project data in the Project Navigator and in the Project Tree. 

  1. Select Admin > Members > Project Assignment

  2. Expand the project tree at to top of the page, and then drag the member from the bottom grid to the project you want them to access. 
    MemberProjectAssignment.png 

At this point, the member's Admin Privileges role is automatically assigned as the member's project role (drag-and-drop method only), but they do not have explicit access to perform any actions in the project. To grant them access to the project, you need to also assign a Project Role (Step 2 below).

See Member Administration to learn more about managing member accounts.

Step 4. Assign a Project Role to the Member

  1. From the Admin menu, select Projects, and then click on the Member Roles tab (1). 

  2. Expand the project tree, select a project, and then click Manage (2) next to the project name. 

  3. For each member, select a role from the New Project Role/Owner List (3) drop-down list and then select the checkbox if you want the member's name to display in the Owners list.

  4. Click Save.
    ProjectMemberRole.png

Step 5. Create or Import Stories for the Project (Optional)

There are several ways to add workitems (stories, defects, etc.) to your project backlog. The most common ways are listed below. For additional options, see Building the Backlog.

  • Import from an Excel Spreadsheet
    If you are managing your workitems in an Excel spreadsheet or have exported them from another system, you can quickly import them into Lifecycle in bulk using the Import Template. We recommend downloading and using this template because it guidance on how to properly format the data to reduce import errors. See Importing Data from Excel.

  • Create Stories on the Backlog Page
    You can also add new stories to the project backlog on the project backlog page. See to Stories/Backlog Items for instructions.

Step 6. Create a Sprint/Iteration (Optional)

  1. In the main menu, select Iteration Planning > Iteration Scheduling.

  2. Select a project in the Project Navigator.

  3. Click on the Iteration Scheduling tab, and then click Add Sprint (or Add Iteration).

  4. Enter the information in the required fields.

    • (Optional) To set the expected amount of estimate to plan for future sprints, set a target velocity for the sprint.

  5. Click Save.

Step 7. Assign Stories to the Sprint  (Optional)

  • With the Project Backlog selected, drag-and-drop Stories from the Backlog into desired Sprint.

  • Stories can be broken down into Tasks and Tests and estimated in desired unit of detail estimation – e.g., Hours; this Detail Estimate provides a To Do value to each Task/Test; reducing the To Do value by a Team Member during the Sprint drives the Sprint Burndown chart to show progress being made against the Sprint Backlog.

Step 8. Track Work and Progress During the Sprint (Optional)

There are several ways to track work in progress:

  • Using Storyboards, Taskboards, or Testboards:
    They are particularly valuable if used in the manner of a physical whiteboard – project onto a wall or display in a large monitor for the Team to use. See Using Storyboards, Viewing Tasks on the Taskboard, or Using the Testboard to Track and Manage Tests for more details.

  • In a TeamRoom:
    Drag-and-drop stories, tasks and tests to a status column to show progress; reduce number of To Do values to show progress. See TeamRooms for details.

  • From the My Home menu:
    Alternatively, use the My Home > My Work view independently to manage the work to you. See Using the My Work Page for more information.

  • Was this article helpful?