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Using Tasks to Breakdown Stories/Backlog Items

This feature is available in all editions.



Tasks can be used to break down a backlog item into manageable units to be worked by the development team. They are typically created during the sprint planning process. Tasks can vary in size based on the development team's experience and the sprint length, but a range of 2 hours to 2 days of effort is often considered an appropriate task size. Tasks can have one or more owners, which allows assignments to an individual or a group of team members.

Viewing Task Details

The Task Details page allows you to view and update all details for a selected task.

Planning Tasks

New tasks are identified for backlog items as appropriate, tasks are estimated, and team members sign up for tasks that are appropriate for them. These steps are most commonly done in a single meeting.

Whenever multiple team members work together on a task, you can assign multiple owners. Each team member can view the task on their My Home page and track against the task.

If multiple owners are assigned to a task, the task's Detail Estimate and Remaining To Do values are included in rollups for each assigned owner. Rollup reporting at the sprint or project level includes those totals only once for the task.

Tracking Tasks

Task tracking typically involves updating a few core aspects:

  • Owner - you can sign up for a task you are taking on
  • Status - update the status to reflect tasks that are in progress or completed
  • To Do - how many hours remain on the task
  • Effort/Done - (Optional based on configuration) you enter how much Effort was expended since the last update; Done reflects an accumulation of all entered Effort

Task owners can track the status of tasks from the following locations within VersionOne:

Close a task that has been completed and has no remaining work. Closed tasks are filtered out of tracking pages by default, so this helps to keep your views clean and focused on what's left.