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Sprint/Iteration Member Capacity Planning

This feature is available in Enterprise and Ultimate editions.

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Sprint Member Capacity Planning allows members and teams to capture detailed hourly capacity targets so they can define the amount of workload on a sprint-by-sprint basis, and understand when they have exceeded their hourly capacity (or limit).

Member Capacity planning is optional, as most Agile teams do not need to actively plan down to this level of detail. But for teams whose member participation varies from one sprint to another, it can be a helpful tool when planning the details of each sprint. You can use the historical reporting data to gauge each team member's historical capacity and factor in any known impacts (e.g., training, holidays, etc.) for the upcoming sprints.

Member Capacity planning entry is designed to be done at the project level at which the work is to be done. These values do not roll-up, or prorogate down, to other nodes in the project hierarchy.   A single member can enter capacity in multiple locations if working on multiple projects or with multiple Teams. 

Member Capacity planning on the sprint level is done on a sprint-by-sprint basis. It is not the same as capacity planning at the release or team level, which applies to all the sprints in a release. For more information about release-level planning, see Release Capacity Planning.

Enabling Member Capacity Planning

By default, the Sprint Member Capacity feature is disabled. To use it, your system administrator must enable it.

Member Capacity Values for Teams and Team Members

If the Teams feature is enabled...

Member Capacity is specified per project, per team, per member, per sprint. The Capacity page shows:

  • teams and team members who are doing work at that level in the project tree

  • teams with backlog assigned to them in the project

  • team members who already have Detail Estimate or Member Capacity values assigned for that team on that project level (listed under a team)

If the Teams feature is NOT enabled...

Member Capacity is specified per project, per member, per sprint. The Member Capacity page shows members who are doing work at that level in the project tree, specifically:

  • members with detail estimate assigned to them in the project

  • members who already have Member Capacity values assigned in the project

Accessing Sprint/Iteration Member Capacity Planning

From the main menu, select Sprint Planning> Capacity Planning.

Working with Sprint/Iteration Member Capacity Planning

From the Member Capacity Planning page, you can:

To see a demonstration of these functions at work, click the Show Me video to the right.

Viewing Member Capacity Totals

Sprint Capacity totals display in on the following pages:

  • Member Planning (Sprint Planning > Member Planning) - See capacity by member and summed up in total for the sprint.

  • Member Tracking (Sprint TrackingMember Tracking) - See capacity by member and summed up in total for the sprint.

  • My Work (My Home > My Work) - See capacity total for the selected member across all active sprints.

  • Detail Planning (Sprint PlanningDetail Planning) - See summed up total capacity for the sprint.

  • Detail Tracking (Sprint TrackingDetail Tracking) - See summed up total capacity for the sprint.

Click above links for details about each page. For additional information, see Where can I see capacity totals for members, teams, and sprints/iterations?

To see capacity values, your project role must be set to "Observer" or higher.