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Working With Member Tracking

This feature is available in Enterprise and Ultimate editions.

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Overview

The Member Tracking page displays an editable grid of all team members assigned to a specific sprint/iteration and a flat list of all backlog items, tasks, and acceptance tests owned by each member.

Accessing Member Tracking

From the main menu, select Sprint Tracking > Member Tracking.

Viewing Sprint Summaries by Team

You can use the Summary table at the top of the page to compare rollup values of the current sprint's contents with that of the last closed sprint.

  1. Go to Sprint Tracking > Member Tracking.

    • Select the project for which you want to review team summaries from the Project drop-down list.

    • Select the sprint you want to track from the Sprint drop-down list.

    • Select the team you want to track from the Team drop-down list.

  2. The Sprint Summary grid populates with team information pertaining to the selected sprint (End Date, Total Estimate, Total Capacity, Detail Estimate, Total Done, Total To Do, and progress bars) for the current (selected) sprint and the last closed sprint.

  3. Click on a spring/iteration in the Title column to open the Sprint Details page and drill down into specifics.

Tracking Progress by Team Member

To track progress by individual team members:

  1. Go to Sprint Tracking > Member Tracking.

  2. Go to the Members grid. The default view shows each member of the team and the Detail Estimate and To Do for those with assigned work for the selected sprint.

  3. Click on a member's name in the Title column to open the Member Details view, where you can view and/or update information (owned backlog, project and group memberships, links, and attachments).

  4. Click the + (plus sign) next to any member having assigned work to drill down into individual backlog items. The list expands to show all backlog owned by the member.

  5. Click on any backlog item to open the Backlog Details page for the item, where you can view and/or update any stories, defects, tasks, and tests being worked by the selected member.

Managing Member Workloads

You have several options for updating member work in a sprint/iteration

Create New Stories and Defects

  1. Go to Sprint Tracking > Member Tracking.

  2. Open the Add Story drop-down menu and select either Add Story or Add Defect. The New Story (or New Defect) window opens.

  3. Enter a title for the new backlog item and assign it to a sprint/iteration, team, and owner. Enter other values as needed.

  4. Click Save to save your new backlog item and its assignments and return to the Member Tracking page.

Update Through the Members Grid

  1. Go to Sprint Tracking > Member Tracking, and then go to the Members grid.

  2. Click the + (plus sign) next to the member whose work you want to update to drill down into individual backlog items. The list expands to show all backlog owned by the member.

  3. Double-click any of the column headings to make them editable.

  4. Enter Effort and update the remaining To Do estimate for each tracking item that has changed. Update other values as appropriate (eg., Backlog, Backlog Group, Status, Owner, Capacity, Detail Estimate).

  5. Click Apply. Your updates are saved.

Update Through the Quick Close Drop-down Menu

As with many grids in Lifecycle, many create/update functions are accessible through a side menu. The Quick Close drop-down menu displays in the rightmost column for each workitem in the Members grid. It provides many channels for updating member work efforts for a specific sprint by giving you direct editable access to member-assigned backlog.

The Quick Close menu offers the following create/update functions. See Detail Tracking for descriptions and procedures for these functions.
 

Edit Plan Story
Add Task Add Test
Generate Parent Portfolio Item Copy
Sign Me Up Block
Split Quick Close
Close Convert to Story or Defect
Delete Watch Story or Defect
 

Closing/Approving Workitems

Close tasks and tests when they have been completed, approved, and updated to clear them from the default view. Close the workitem in the sprint backlog when it is completed, approved, and updated to reflect the completion.

Multiple Owners

Display the Allocated columns when multiple owners are assigned to a single item. This divides the Detail Estimate and/or remaining To Do amounts by the number of owners, showing a more accurate picture of each person's workload. Any workitem assigned to multiple owners display under each owner in the list.

Viewing Backlog History

You can use the summary table at the top of the page to compare rollup values of the current sprint 's contents with that of the last closed sprint  You can also check historical information for each assigned backlog item, including Change Date, Project, Sprint, Member Owner, Effort, Done, and To Do.

To view backlog history for a specific workitem:

  1. Go to Sprint Tracking > Member Tracking.

  2. Go to the Backlog grid and select the member for which you want to check workitem history. Expand the backlog for that member.

  3. Choose the item and click the H on the far right of the grid for that item. The Backlog History window opens with audit trail information about the item.

Reporting on Team Status

Four inline reports allow you variable views into team member tracking.

  • Member Load Trend
    Shows the total amount of detail estimate delivered (historical) or planned (future) for each selected sprint. Use this report to better understand an individual's proven capacity over time, which helps in determining how much work to assign within the sprint being planned.

  • Member Group Load Trend
    Shows the amount of work assigned to a member group for the selected sprint over a period of time. The comparison between work in the selected project and other projects gives an indication of the relative allocation of a member group's effort across projects.

  • Velocity
    Bar chart showing the total amount of backlog estimate completed and delivered over a series of sprints. Use this report to get an idea of a team's capacity, which you can then factor into team schedules and commitments.

  • Burndown
    Shows the progression of a team through a set of work by displaying a series of snapshots of the remaining and completed work. Feature progress is measured by closed vs. open backlog estimate.

To access these reports:

From the Member Tracking grid, click Reports: Member Load Tracking to open the drop-down menu, then select the report you want to generate.