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Conversations

Last modified 12:23, 27 Apr 2015

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This feature is available in all editions.

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Overview

VersionOne®​ Conversations is a feature that allows team members, stakeholders, and others to actively collaborate about anything related to a workitem. Because they are automatically associated with a workitem, you can easily find and keep track of related discussions.

Conversations occur freely throughout the system but are self-organized via streams by the participants, the assets mentioned, and also where the conversations originate.

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Accessing and Starting Conversations

You can access Conversations in any of the following locations, and then type your message in the conversation stream fields.

  • On the Details page of any asset,  click on the Conversations icon to expand the conversation stream.

  • From the main menu, select Sprint Tracking (or Iteration Tracking) > TeamRooms.

  • In the Utility Bar, select Rooms > PlanningRooms.

  • From the main menu, select Collaboration > Conversations.

The number on the Conversations icon indicates the number of conversations in the stream. Use the scroll bar to view the entire conversation stream.

Elements of Conversations

  • Conversation Streams
    The thread of conversations associated with an item. Note that when viewing a stream, you will see the name of that stream along with the avatars of all the people who currently follow that stream.  For TeamRooms and PlanningRooms, the participants are members of the room.
  • Mentions
    You can mention any number of people and assets when starting or replying to a conversation. To do so, use the mention field to lookup the people or things you want to mention; as you type, the system will display matches so you can select exactly what or who you want to mention. 

  • Guest Collaborators
    Non-VersionOne members who have been invited to participate in a conversation. To invite someone to participate in a conversation, simply type their email address in the Mention or Spaces fields. The recipient will receive an email message with a link to register in your VersionOne instance.  After registering, they can participate in the conversation stream. 

    Guest Collaborators do not have access to any projects or assets in the system.  They only have access to conversations where they're mentioned or spaces they've been added to.  If they're part of a conversation where someone has mentioned a secured asset, the guest collaborator will see the conversation but not the mentioned asset. Note that Member and System Administrators can promote a guest collaborator to a fully licensed member.  They can also deactivate guest collaborators.

Conversations in TeamRooms and PlanningRooms

Conversation streams are available in both TeamRooms and PlanningRooms. Room streams consist of:

  • Conversations started within the room, meaning either (the conversations panel within the room or the room stream on the Conversations page)

  • Conversations that mention an asset within the project scope of the room, specifically:

    • portfolio items in PlanningRooms

    • workitems in TeamRooms

To see other streams in other rooms that you have access to but aren't a member of, click Show All.

  • Home
    Home shows all the conversations you follow (spaces and people) and those that you explicitly follow or are a participant. A "participant" means that you've started, replied (and not left), or explicitly joined a conversation.
  • My Stream
    This stream shows all of the conversations where you participate, meaning you've started a conversation, replied, been mentioned or follow (+me) a conversation.
  • Communities
    View the conversation streams associated with the topics within a Community.
  • People
    You can follow specific people in the system.
  • Emails
    Members in a conversations participant list will receive an email notification when email is properly configured (SMTP info has been entered in Admin and the member has entered a valid Email address in the profile) and the member has not disabled email notifications in their member preferences.
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